As a Project Leader, you have access to the project's recycle bin, which displays all of the contents -- grouped by functional area (Tasks, Documents, and Discussions) -- that have been deleted from that specific project. At one time, you can remove all items from the recycle bin, or separately remove all contents of each functional area. You can also choose individual items to undelete from the project. Once you have removed items from the recycle bin, you cannot undelete the items. Objects that you undelete are moved to the root folder. For step-by-step instructions on how to empty and undelete items from the Project Recycle Bin, see Using the Project Recycle Bin.
Note: Collaboration includes objects in the Project Recycle Bin when calculating a project’s total memory usage.
This feature is available for all types of projects except for project templates.
Note: Collaboration contains two types of recycle bins. The other recycle bin is used to manage deleted projects, rather than specific deleted items from projects. For more information, see Recycle Bin System Folder.
Like the other explorers in the application view, the Project Recycle Bin has a tool bar, a hierarchical navigation tree, a table pane, and a detail pane. This topic provides information about how to use these components specifically in the recycle bin. For more general information about how to use these components in explorers, see Navigating the Explorers.
This topic discusses:
Undeleted
Items
Project Recycle Bin Action Bar
Project Recycle Bin Navigation Tree
Project Recycle Bin Table Pane
Project Recycle Bin Preview Pane/Automatic Deletion Settings
Collaboration retains all of the data for undeleted items.
Functional Area |
Data Restored When Item Is Undeleted |
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Tasks |
All tasks, task assignments, and task dependencies. |
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Documents |
Edit history and the content of each version. Note: If a project member has deleted a document folder, Collaboration undeletes all subfolders and documents within the document folder. If a project member has deleted or moved the parent folder of the document folder into another project, Collaboration places the document folder within a new top-level project folder. |
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Discussions |
All messages in the discussion. If a project member has deleted or moved the parent folder of the document into another project, Collaboration places the document within a new top-level project folder. |
Project Recycle Bin Action Bar
Use the tool bar buttons to undelete items and empty the recycle bin:
Click |
To |
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Undelete selected items. You must choose at least one item from the table pane before clicking this button. |
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Empty the entire recycle bin at one time, or empty only the items within a project's functional area. You must choose one node from the navigation tree before clicking this button. |
Project Recycle Bin Navigation Tree
The navigation tree allows you to select a node to view a functional area's deleted items (tasks, documents or discussions) in the table pane. You can also use the navigation tree to empty the recycle bin or remove all of a functional area's deleted items from the recycle bin.
Click |
To |
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View the project's most recently deleted items. The table pane can display one page of deleted items. If the table pane is full of deleted items, more deleted items may exist but are not visible. When you click this icon, you have access to the automatic deletion settings that appear in the preview pane. Right-click and choose Empty Recycle Bin to empty all of the contents of the Project Recycle Bin. This button is also referred to as the root node. |
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View all of the items within the Tasks functional area that project members have deleted from the project. Deleted items appear in the table pane. Right-click and choose Remove All Items to remove all of the items from the Tasks functional area. |
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View all of the items within the Documents functional area that project members have deleted from the project. Right-click and choose Remove All Items to remove all of the items from the Documents functional area. |
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View all of the items within the Discussions functional area that project members have deleted from the project. Right-click and choose Remove All Items to remove all of the items from the Discussions functional area. |
Project Recycle Bin Table Pane
After you have clicked a node in the navigation tree, the table pane displays all associated items that have been deleted from the project. You can sort the table by Name and Date Deleted. By default, deleted items are sorted by Name.
Several columns display important information about the project's deleted items. The Date Deleted column displays the date and time when the project member deleted each item. You can find documentation about the other columns of this pane in the Task Lists Table Pane, Documents Table Pane, and Discussions Table Pane sections of this documentation.
Right-click on an item in the table pane and choose Undelete to return the item back to the project (thus removing it from the recycle bin).
Project Recycle Bin Preview Pane/Automatic Deletion Settings
Choose an item from the table pane to view its details in the preview pane.
You can also click the root node (empty recycle bin icon) of the navigation tree to view and change automatic deletion settings for emptying the recycle bin for the project. Automatic deletion settings apply to all items in the project's recycle bin. You can choose to:
Never automatically empty the recycle bin.
Automatically empty the recycle bin every one, two, four or eight weeks.
Once per day, Collaboration empties all items that have remained in the recycle bin for a longer period than the current automatic deletion setting.
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