Synchronizing with Outlook

You can manually synchronize your Calendar portlet with your Outlook calendar. To do so, your system administrator must have installed the Groupware component of Collaboration and you must have defined your account settings in My Accounts.

To synchronize with Outlook:

1. In the Calendar portlet, click  Synchronize.
   The Synchronize dialog box appears.

2. Choose one of the following:

• all calendar events in the My Calendar portlet: Synchronize all of the appointments in your Outlook calendar to the events, tasks and milestones that are in the selected projects.

• only calendar events from X to X: Synchronize only the appointments in your Outlook calendar to the events, tasks and milestones that fall within the date range. To change the date range, go back to your Calendar and alter your view to display only the dates that you want to synchronize (for example, a different month or only one week of dates instead of one month of dates).

3. As an optional step, select Remove deleted project events from my Outlook calendar to remove the appointments on your Outlook calendar that were previously created from Events, Tasks or Milestones and no longer exist in Collaboration.

4. Click Finish.
   Collaboration synchronizes your Calendar portlet with your Outlook calendar. After completion, a synchronization summary appears.

5. Click Close.
   You are returned to the Calendar portlet.

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• Calendar Portlet

• Synchronize