Managing Version History

You can track the history of the files uploaded to Collaboration and stored in the Document Repository Service. Collaboration saves all revisions of a file you checked in and keeps a file history. You can view any version of the file that is stored.

Note: The Administrator can limit the number of file versions that Collaboration stores. For details, see Miscellaneous Settings.

Each time a document is checked in, this latest version becomes the working version; however, you can roll back to a previous version or permanently delete a file version.

To manage version history:

1. Navigate to the Documents application view page.

2. Select a node or folder in the navigation tree.

3. Select a file in the table pane.

4. In the details pane action bar, click View Versions.
   The Document Versions dialog box appears.

5. Perform one of the following:

• Click on a file version to revert the current working version to this version. You are returned to the Document Versions dialog box.
  Usually, the latest revision of a file is the working version that users can view in the Documents portlet or the table pane of the Documents application view, but you can designate a previous version of a file as the working version.

• Click on a file version to permanently delete this version. A confirmation dialog box appears. Click OK. You are returned to the Document Versions dialog box.
  Note: If you want to delete the working version of a file, you must delete it from the Documents portlet or the table pane of the Documents application view.  

6. Click Close.
   You are returned to the Documents application view page.

 Related Topics:

• File Version